Digitalizing Evidence for Better Security
Govciooutlook

Digitalizing Evidence for Better Security

Gov CIO Outlook | Tuesday, September 13, 2022

Digital evidence management has become essential because of rising threats and insecurity.

FREMONT, CA: Criminal justice systems and other businesses that may hold internal investigations for various reasons continue to rely heavily on evidence. Digital evidence has become increasingly prevalent in today's society as compared to physical evidence, which used to be the most common evidence type. A lot of the available data can be used to analyze and serve as evidence, and it is critical that it be preserved as best as possible. Securing digital evidence is more complex than simply placing it in a box or bag and locking it away.

Managing digital evidence is one of the most important aspects of ensuring its safety and security. Let us know the best practices for evidence management.

Implement the right system: Keeping your digital evidence management system in good working order is one of the first things you need to consider. Many different types of evidence management systems are available today, which help you centralize your evidence, share your data more easily and securely, and help you keep everything in order. It is also very important to audit your system often to ensure it can accommodate all new devices and storage formats. As technology advances rapidly, best practices are constantly being discovered, so it is important to keep that in mind as well. Keeping things organized without a system to simplify and centralize things will be impossible.

Maintain a clear chain of custody: The chain of custody of digital evidence is also one of the most important elements of successful digital evidence management. Evidence's chain of custody is a chronological record of its handling, collection, and analysis. These records must be as clean as possible, making it simple for you to track when and who interacted with evidence.

Isolate digital devices: Much digital evidence that organizations possess today can be found on various devices such as cell phones, tablets, and computers. Therefore, all devices that contain evidence must be kept secure at all times. Software and hardware systems should be accessible only to authorized individuals, which applies to software and hardware systems. It is not only important that you keep your devices secure and safe, but you should also keep them digitally isolated.

The best way to ensure that you maintain a chain of custody is to keep your devices secure and isolated and have the right system in place.

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